After falling behind on my file keeping I recently had the unfortunate experience of loosing a large chunk of my computer data. This stressful event literally left me with a pain in my neck and prompted me to re-think my methods (or lack thereof) for organizing computer files.
I love having most often used files right on the desktop, but when you are racing against the clock to back up the all important files, while your hard drive is suddenly dying in front of your very eyes, it's important to know what you are backing up!
I am pretty handy with the computer, but by no means am I technically inclined. Many of my files on the desktop, as is typical, are short cuts. While most people know not to back up a file from the short cut I am going to spell it out. Don't back up from the short cut!
When that hard drive has taken its last breath after two long years on this planet and gets replaced by a younger more vibrant model, the new model cannot make heads or tails out of that short cut back up file.
In other words, your new hard drive will look for the original to the short cut and guess what? It's not there!
So...after losing several years of my accounting data and facing a mountain of work to re-enter sales and expenses, I have gone inward and have decided to write about organizing computer files to help you..and me.
Before my hard drive died I had backed up some files on a CD, a USB stick and through an online service. Unfortunately the accounting files on the CD were saved from the short cut and USB flash drive was mysteriously missing files.
As for the online back up, I had not directed which files were to be saved and the files that where recovered were random...no accounting files.
My computer guy did the best to retrieve data from the old hard drive, but to no avail. Lucky for me my brother-in-law did manage to save a book I was writing, my invoices and my jewelry catalogs.
My misery will be your success and everything happens for a reason. First I would like to look at the two options for setting up files. I still really like to have my important files on the desktop. The question is whether to put the original file on the desktop or the shortcut.
While some people advise not to store files on the desktop for various reasons such as loss due to human error or technical failure, I still choose to do so. If you feel these are of great concern then do not store files on the desktop.
After having experienced a loss of important data I simply opt to take greater precautions in terms of backing up.